Legal Secretary

What you can expect! 

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an authentic experience!

Under the direction of the Vice President, General Counsel, the Legal Secretary provides a variety of advanced administrative and operational support surrounding the management and coordination of legal inquiries and requests for the Health Plan. The Legal Secretary is responsible for intake and coordination of tasks and deliverables for the legal department. The Legal Secretary must be professional, well organized, and maintain a high level of confidentiality, while frequently working under short deadlines. The position also requires strong interpersonal skills, particularly working with outside counsel, organization leaders, and executives. The ideal candidate for this position should be one who is flexible with work assignments and thrives in a fast-paced environment. The Legal Secretary supports attorneys in coordinating a heavy advisory and litigation practice in addition to the entire team.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

• Competitive salary
• State of the art fitness center on-site
• Medical Insurance with Dental and Vision
• Life, short-term, and long-term disability options
• Career advancement opportunities and professional development
• Wellness programs that promote a healthy work-life balance
• Flexible Spending Account – Health Care/Childcare
• CalPERS retirement
• 457(b) option with a contribution match
• Paid life insurance for employees
• Pet care insurance

1. Coordinate and track all meetings involving the legal department and/or initiated by the legal department as it relates to its daily activities, interviews, hearings, depositions, and attorney calendars. Create, track, update, and maintain case calendars, deadlines, and court dates.
2. Collect and process all business affairs for the legal department including, but is not limited to, processing invoices and connecting with outside counsel(s). Manage attorney time entries and assist with billing processes. Prepare invoices, track billing cycles, and follow up on overdue accounts.
3. Compose routine correspondence and legal documents. Obtain feedback and guidance from Legal department leadership on finalizing documents.
4. Maintain correspondence for the legal department by collecting all inquiries, processing, and archiving submissions.
5. Efficiently conduct archive management and manage document version control as it relates to filing and maintenance of all the legal department’s production documents. Track incoming and outgoing legal documents. Ensure compliance with filing rules, document retention policies, and ethical standards.
6. Create reference guides and manuals for legal research items.
7. Serve as a point of contact for clients, opposing counsel, courts, and internal departments.
8. Handle sensitive and confidential information securely and in accordance with legal and ethical requirements.
9. Prepare travel arrangements and meeting logistics. Maintain office supplies, equipment, and general administrative support.
10. Perform any other duties as required to ensure Health Plan operations and department business needs are successful.

Education & Requirements 

• A minimum of three (3) years of progressively responsible experience performing legal support functions, including processing legal documents and providing administrative and secretarial support in a legal environment required
  • Equivalent experience may be considered in lieu of direct legal environment experience, provided it reflects substantial responsibility for document processing, procedural accuracy, and administrative support aligned with legal or regulatory standards
• Experience as a secretary in managed health care, especially in Medi-Cal preferred
• Law firm or corporate in-house legal department experience preferred
• Public entity or government agency experience is a plus
• High school diploma or GED required
• Associate’s degree from an accredited institution preferred

Key Qualifications

• Knowledge of and familiarity with:
  • HIPAA regulations
  • Healthcare data systems
  • Medical terminology
  • Legal procedures and terminology
• Strong proficiency in the following areas:
  • MS Office (Microsoft Word, Excel, PowerPoint) and Adobe Professional
  • Must be able to type at least 45 wpm
  • Communication skills (both written and verbal)
  • Time management
• Proven ability to:
  • Communicate via multiple channels with legal, public entities, and county professionals
  • Possess a strong attention to detail
  • Understand and follow oral and written directions and instructions

Start your journey towards a thriving future with IEHP and apply TODAY!

This position is on a hybrid work schedule. (Mon & Fri - remote, Tues - Thurs onsite in Rancho Cucamonga, CA.)