Supervisor, Procurement - Supply Chain

What you can expect! 

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an authentic experience!

This position has full responsibility for both services and tangible items. This position involves the recognition of, and advisement on, the most appropriate procurement type to mitigate IEHP’s exposure to risk in alignment with public procurement policies, regulations, industry standards, and best practices, as well as regulatory requirements of the health plan. This position is responsible for the oversight of the public sector procurement processes to ensure compliance with IEHP’s Procurement, Legal, and Governing Board policies, and State and Federal requirements that govern public sector solicitations, award, and administration of contracts.

The Supervisor, Procurement – Supply Chain Management provides effective and ethical leadership of subordinate staff members. The position manages and supervises the day-to-day operations of a variety of procurement-related activities including, but not limited to, the following: developing and managing a vast array of contracts; assisting with the development and issuance of Solicitations such as Requests for: Proposals, Bids, Quotations, and Qualifications, solicitation evaluations, contract negotiations and amendment, contract management, records management, materials management and oversees drafting of standard and non-standard contracts, amendments and other forms of agreements.  Additional roles and responsibilities include training staff on Lean Methodologies and leading Process improvement projects that impact the organization’s overall supply chain performance.

The Supervisor, Procurement – Supply Chain Management plays a vital role in optimizing supply chain efficiency by implementing best practices and fostering continuous improvement initiatives. They leverage their expertise to streamline procurement processes, enhance supplier relationships, and drive cost savings throughout the supply chain. Additionally, they collaborate cross-functionally to align procurement strategies with organizational goals and ensure seamless integration across all supply chain functions.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

• Competitive salary
• State of the art fitness center on-site
• Medical Insurance with Dental and Vision
• Life, short-term, and long-term disability options
• Career advancement opportunities and professional development
• Wellness programs that promote a healthy work-life balance
• Flexible Spending Account – Health Care/Childcare
• CalPERS retirement
• 457(b) option with a contribution match
• Paid life insurance for employees
• Pet care insurance

1. Formulate goals consistent with IEHP’s Strategic Plan, and Mission, Vision and Values, leveraging expertise in contracting and procurement concepts and adhering to Public Procurement policies, industry standards, best practices, and procurement/supply chain strategies.
2. Provide analysis of data and issues with problem-solving capabilities, sound judgment to efficiently utilize public resources, identifying and implementing procurement management and administration best practices.
3. Supervise and assign procurement related activity planning, proposal evaluation, contract negotiation and renewals; invoice-related issues; recommend a wide range of awards to Procurement Manager.
4. Demonstrate a high degree of expertise in all aspects of procurement processes, from initiating solicitations to contract negotiations and awards, and contract administration throughout its life cycle. Develop and maintain contract or bid files; distributes documents to interested parties as needed.
5. Review and recommend solutions based on compliance with departmental policy, procedure, State and Federal regulations of procurement/contracts/First Tiered Downstream and Related Entities requirements. This includes performing the sanction exclusion screening process and vendor screening.
6. Ensure fiscal compliance on all procurement activities.
7. Read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations.
8. Negotiate complex contracts and other procurement-related contracting activities specifying vendor and IEHP responsibilities and expectations regarding delivery of services, contract terms, special pricing arrangements, and other essential provisions.
9. Advise management of contractual rights and obligations and provides interpretation of terms and conditions with oversight by Legal.
10. Identify and complete process improvement methods concerning procurement and supply problems; ensure that all outcomes deliberated with internal and external customers are fair, reasonable, and within the law.
11. Collaborate closely with key stakeholders and Legal to discuss and resolve contract or procurement related questions and concerns.
12. Lead highly complex solicitations submitted by internal departments.
13. Oversee staff’s bidding and contracting work to meet organizational timelines, addressing and resolving any escalated issues causing, or that may cause, unforeseen delays.
14. Apply procurement law, principles, best practices, and techniques for drafting, reviewing, and revising, complex contracts and solicitations, as well as contract negotiations and management; and enforce contract provisions.
15. Assist the Procurement Manager to train staff regarding policies; provide direction and technical guidance/feedback. Provide improvement training, conduct performance evaluation, assist Procurement Manger/Director with performance goal setting, and allocate resources.
16. Participate in the interview selection process and provide assessment to the Procurement Manager.
17. Assist the Procurement Manager/Director to identify and review single/sole-source requests, vendor protests, and non-compliance issues. Investigate any disputes/complaints and provide information to the Procurement Manager/Director for resolution.
18. Develop and review vendor correction action plans for issuance by the Procurement Manager/Director.
19. Collaborate with internal business unit partners to provide guidance and/or improve processes.
20. Assist Procurement Manager/Director to assess procurement business use cases and initiate procurement discussions and/or assessments surrounding topics of forecasted costs, budgetary factors, data security, compliance, and legal considerations.
21. Any other duties as required ensuring Health Plan operations are successful.

Education & Requirement

• Six (6) years of professional procurement and contracts experience in a Procurement Department or Agency, which included solicitations, bid evaluations, contract negotiation, development of contract standards and procedures, and development of multi-year or major high-value multi-commodity agreements or equivalent work experience. Supervisory/lead capacity experience required

• Bachelor’s degree from an accredited institution required, degree preferably in Procurement, Business Administration, Economics, or a related field from an accredited institution

• In lieu of the required degree, a High School Diploma, AND a minimum of three (3) *Procurement Training Certifications achieved within the last three (3) years from one or more of the following types of professional organizations will be required: 

1. 1. Globally and/or Nationally known professional Procurement/Supply Chain organization (e.g. NIGP, CAPPO, ASCM, NCMA, CSCMP, CIPS) 
   2. Federal, California State, or County or City Public Agency

• Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) and Six Sigma Certification is desired

Key Qualifications 

• Current and extensive knowledge of public procurement law, methods, procedures, best practices, including Public Agency contracting principles such as RFP/RFQ preparation, Public Works, contract negotiation, contract law, and basic financial analysis. Proficiency in automated purchase requisition and contract management systems
• Ability to compose clear and concise reports, recommendations, and correspondence
• Possess leadership skills, effective communication, and collaborates at multiple internal and external levels
• Effectively utilize computers and appropriate procurement software systems
• Proven ability to:
  • Ability to work independently
  • Lead others
  • Establish and maintain effective relationships with department officials, company/vendor representatives, and staff members
  • Communicate in a clear and persuasive manner
  • Establish and maintain effective relationships with department officials, company/vendor representatives, and staff members

Start your journey towards a thriving future with IEHP and apply TODAY!

• Telecommute (All IEHP positions approved for telecommute work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership). 
  This position is primarily telecommute; however, on‑site attendance is required every Tuesday and once a month for our company‑wide meeting.

• Position is eligible for telecommuting/remote work location upon completing the necessary steps and receiving HR approval. All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership.

• Word processing involving computer keyboard and screens, filing, and copying of records and/or correspondence.    Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training, and similar events.