Procurement Contract Specialist II - Supply Chain

What you can expect! 

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an authentic experience!

The Procurement Contract Specialist II - Supply Chain Management (PCS II - SCM) will purchase and negotiate on behalf of IEHP in the development of the most difficult, high dollar, and complex, multi-year, and/or multi-departmental procurement, contracts and awards for professional services, consultant services, materials, supplies, and equipment. The PCS II - SCM leads departments in selection of the most equitable and efficient solicitation process, in negotiations, and for major contract implementation and management. 

The PCSII - SCM is the advanced level in the Procurement Contract Specialist class of the Procurement Department. Incumbents provide technical supervision and training to Procurement Contract Specialists. The Procurement Contract Specialist II - Supply Chain Management reports to the Procurement Supervisors and supports the Procurement Manager.

This position possesses knowledge of the most appropriate procurement/contract type to reduce IEHP's exposure to risk, in alignment with public procurement policies, regulations, industry standards, ensuring compliance with IEHP’s Procurement, Legal, and Governing Board policies, and State and Federal requirements that govern public sector solicitations, award, and administration of contracts. Additional responsibilities include applying Lean principles and methodologies in measuring and mitigating contract, cost, and vendor performance risks.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

• Competitive salary.
• Hybrid schedule.
• CalPERS retirement.
• State of the art fitness center on-site.
• Medical Insurance with Dental and Vision.
• Life, short-term, and long-term disability options
• Career advancement opportunities and professional development.
• Wellness programs that promote a healthy work-life balance.
• Flexible Spending Account – Health Care/Childcare
• CalPERS retirement
• 457(b) option with a contribution match
• Paid life insurance for employees
• Pet care insurance

The Procurement Contract Specialist II - Supply Chain position will assume all duties and responsibilities of the Procurement Contract Specialist I - Supply Chain and the following:

1. Perform all end-to-end procurement-related activity, planning, evaluation of proposals, negotiation of contract terms and conditions and renewals; recommends a wide range of awards to the Procurement Supervisor and Manager
2. Prepare a large variety of complex, and/or innovative requests for proposal and/or bid, which are responsive to IEHP needs.
3. Provide recommendations to internal departments for developing and defining contract/bid specifications; analyze and determine the most appropriate contract types to reduce IEHP's exposure to risk; develop and issue Solicitations such as Requests for: Proposals, Bids, Quotations, and Qualifications; Lead solicitation evaluations, and draft standard and non-standard contracts, amendments, and other forms of agreements.
4. Lead negotiation of contracts terms and conditions between IEHP and contractors; ensure ethical procurement practices are followed; advise IEHP departments on the type, form, and context of the final contract negotiated; contract management, records management, materials management, and mediate disputes, as assigned in an attempt to each equitable agreement.
5. Compose clear and concise reports, recommendations, and correspondence.
6. Perform market research, complex price analyses to support major procurement buys subject to public procurement compliance policies. 
7. Recommend and chair process improvement opportunities related to procurement and supply problems, chair process improvement efforts.
8. Ensures that all outcomes deliberated with internal and external customers are fair, and reasonable, and within the law.
9. Reviews Board Letters and related supplemental paperwork in support of contracts for the Board; provide reports, on bid outcomes, correspondence, and memoranda
10. Receive, research, and assist Legal with public requests according to the California Public Records Act (California Government Code §§. 7920 et seq.).
11. Review Procurement requests to facilitate procurement use case discussions with stakeholders and development of the strategic procurement plan.
12. Identify contract risks and vendor performance gaps, and present corrective action plans to stakeholders and procurement leaders for review.
13. Initiate and lead procurement discussions with partnering departments to address budgetary, compliance, and legal related topics.
14. Strategically source new vendors and cooperative organizations to drive highly competitive public solicitations and cost savings opportunities.
15. Any other duties as required ensuring Health Plan operations are successful.

Education & Requirements 

• Four (4) years of professional procurement experience in a Procurement Department or Agency, which included bid solicitations, bid evaluations, contract negotiation expert knowledge of contract standards and procedures, and development of complex multi-year or multi-commodity agreements or equivalent work experience
• Bachelor's degree from an accredited institution required
  • In lieu of the required Bachelor’s degree one (1) of the following scenarios will be accepted:
    • A minimum of two (2) years of additional relevant work experience and an Associate’s degree from an accredited institution is required. This experience is in addition to the minimum years listed in the Experience Requirements above.
    • If an Associate’s or Bachelor’s degree is not possessed, then a minimum of four (4) years additional relevant work experience or progressive procurement experience in a Procurement Department or Agency, which included bid solicitations, bid evaluations, contract drafting and negotiation, working knowledge of contract standards and procedures, and development of complex multi-year or multi-commodity agreements is required for this position. This experience is in addition to the minimum years listed in the Experience Requirements above.
  • Bachelor's degree with major coursework in Procurement, Business Administration, Economics, or a related field from an accredited institution preferred
• Possession of a certificate as a Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) by the Institute for Supply Management (ISM) and Six Sigma Certification is desired

Key Qualifications

• Current and extensive knowledge of procurement methods, procedures, and best practices, including Public Agency contracting principles such as RFP/RFQ preparations, Public Works, contract negotiation, contract law, and intermediate to advanced financial analysis; proficiency in automated purchase requisition and contract management systems
• Must possess mathematical knowledge in regards to cost analysis
• Ability to compose complex, clear, and concise reports, recommendations, and correspondence
• Effective communication and ability to collaborate at multiple internal and external levels
• Effectively utilize computers and appropriate procurement software systems
• Proven ability to:
  • Work independently
  • Communicate in a clear and persuasive manner
  • Establish and maintain effective relationships with department officials, company/vendor representatives, and staff members
• Word processing and Excel experience involving computer keyboard and screens, filing and copying of records and/or correspondence
• Must be able to sit for extended periods of time and move to locations within and outside of the building to attend meetings, training and similar events

Start your journey towards a thriving future with IEHP and apply TODAY!

Telecommute (All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership)