Administrative Assistant II - Pharmaceutical Services

What you can expect! 

Find joy in serving others with IEHP! We welcome you to join us in “healing and inspiring the human spirit” and to pivot from a “job” opportunity to an authentic experience!

The Administrative Assistant II is responsible to support department Senior Leadership in completing projects and generally coordinate the daily functions as they relate to Senior Leadership's responsibility for overall health plan administration. Exercises discretion and independent judgment in matters of importance.

Commitment to Quality: The IEHP Team is committed to incorporate IEHP’s Quality Program goals including, but not limited to, HEDIS, CAHPS, and NCQA Accreditation.

Perks

IEHP is not only committed to healing and inspiring the human spirit of our Members, but we also aim to match our team members with the same energy by providing prime benefits and more.

• Competitive salary.
• Hybrid schedule.
• CalPERS retirement.
• State of the art fitness center on-site.
• Medical Insurance with Dental and Vision.
• Life, short-term, and long-term disability options
• Career advancement opportunities and professional development.
• Wellness programs that promote a healthy work-life balance.
• Flexible Spending Account – Health Care/Childcare
• CalPERS retirement
• 457(b) option with a contribution match
• Paid life insurance for employees
• Pet care insurance

1. Perform a broad range of administrative duties for the department's Senior Leadership, use initiative and judgment in handling sensitive and confidential details.
2. Exercise independent judgment and discretion in such tasks as scheduling appointments, receive and screen visitors and telephone calls.  Rely on experience and judgment to plan and accomplish goals.
3. Maintain and control confidential files and records, prepare all required reports and correspondence.
4. Maintain appointment schedule, distribute all directed correspondence, and establish priorities with Senior Director on a daily basis.
5. Develop and maintain an appropriate system for electronic filing key documents and presentations.  
6. Exercise considerable discretion and finesse in dealing with contacts to effectively carry out the internal and external relationship of the Senior Director office.
7. Maintain a positive and professional attitude at all times, act as a model for others to emulate.  Work with other AA’s to organize joint projects and meetings as necessary.
8. Complete other duties as assigned by Senior Leadership.

Education & Requirements 

• Three (3) or more years of relevant work experience
• Demonstrate superior interpersonal and administrative skills commensurate with years of experience
• High School Diploma or GED required
• Demonstrated proficiency in Microsoft products:  Word, Excel, Power Point, and Access, sufficient for use in all aspects of an office environment
• A minimum requirement of 55-60 wpm (as tested by IEHP)
• Excellent interpersonal and communication skills
• Ability to establish and maintain effective working relationships both within and outside of the organization
• A wide degree of creativity and latitude is expected
• Extremely organized, with sharp attention to detail
• Strong work ethic and possess a willingness and ability to learn

Key Qualifications

• Must have a valid California Driver's license
• Computer applications: spreadsheet, database, and word processing
• Word processing involving computer keyboard and screens
• Automobile travel within the Inland Empire
• Position is eligible for telecommuting/remote work location upon completing the necessary steps and receiving HR approval. All IEHP positions approved for telecommute or hybrid work locations may periodically be required to report to IEHP’s main campus for mandatory in-person meetings or for other business needs as determined by IEHP leadership

Start your journey towards a thriving future with IEHP and apply TODAY!

This position is on a hybrid work schedule. (Mon & Fri - remote, Tues - Thurs onsite in Rancho Cucamonga, CA)